Admin Assistant - Part Time - Belfast


Part-Time 18.75 hours per week

Temporary for 6 months

Our client is seeking a part time personal secretary to work on a 6 month temporary basis at their offices in Belfast. The post-holder will provide full secretarial and administrative support services, requiring a high degree of initiative and diplomacy, to Social Care staff within the Social Care and Children’s Directorate.

Duties of the role;

  • The efficient organisation and management of Officers’ diaries. This will include the use of computerised diary software.
  • To deal with the receipt and distribution of correspondence, reports, faxes, e-mail; dealing with sensitive correspondence.
  • To maintain an efficient filing system and effective ‘bring-forward’ system. This will include compliance with Electronic filing systems supported by the HSCB.
  • Word processing and typing as required, including correspondence, the compilation of agendas, papers and reports. This may include audio word-processing.  Use of available graphics packages to produce presentations.
  • Receive and deal with telephone communications as appropriate.
  • Provide administrative support for projects as requested.
  • Input and retrieval of data from manual and electronic systems.
  • Assistance in the provision of statistical information as required.
  • Organise meetings, conferences and workshops including preparation of papers, arranging venues, notifying attendees, attend meeting and take minutes. Follow-up action where necessary.
  • Make appropriate travel and organisational arrangements as required.
  • Maintaining a high level of confidentiality of information in line with current legislation.
  • Working as a member of the administrative/secretarial team providing cover for colleagues as required.
  • To support the HSCB in meeting its obligations under Risk Management by adhering to the controls assurance standards identified in the Risk Register.
  • The candidate will be expected to be efficient in the use of Microsoft Office Packages, Microsoft Word, Excel and Powerpoint.


  • 1 year clerical experience
  • 5 GCSEs (Grade A-C)
  • The ability to work in a team.
  • Effective communication skills
  • Computer literacy.
  • An understanding of the duties of the post.

As a corporate member of the Recruitment and Employment Confederation (REC), Bond Search & Selection operates as both an Employment Agency and Employment Business. We adhere to all relevant legislation and offer services regardless of age, race, sex, disability or religious belief.

Job type: 
Rachael Stewart
02890 339968

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